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Files Related to this Meeting:  Cincinnati CC Membership Application  Lansing CC Membership Application

Fall 2011 Great Lakes Curling Association Board of Directors Meeting

October 21, 2011 at Midland Community Center, Midland, MI
11:00am Town Hall Meeting with USCA President Chris Sjue, Regarding USCA By-Laws, Shipps Room
Lunch at 12:00 PM
GLCA Board Meeting Convene at 1:00 PM

Fall Meeting Minutes

Attendees: Paul Eisenman (Copper Country), Gordon Maclean (Copper Country), Paul Badgero (Detroit),Fred Strautman (Midland), John Zimmerman (Midland), Ben Levy (Detroit), Scott Piroth (Bowling Green), Mark Friedman (Columbus), Karen Hamilton (Columbus), Sandra Takata (Great Smoky Mtns)

Phone: Jason Hall (Kalamazoo), Donald Mitchell (Curl Troy), Tom Seitz (CSC)

Proxies: Kathy Kohtala (Delta Rocks, Gord Maclean) Noel Hanson (Copper Country Gordon Maclean), Martha Mazarella (BG, Scott Piroth), Jeff Michael (Lewiston, John Zimmerman)Mike Graves (Midland, John Z), Mayfield (Tom Seitz), Cleveland Skate Club (Tom Seitz)

Guest: Chris (Midland), Mark McElwee (Lansing)

1. Call to order: Quorum – 50%?  [In person; on conference call; by proxy

2. Minutes of Previous Meeting:  May 2011, Cleveland, OH, Secretary Sandra Takata

    Motion to approve minutes: John Zimmerman Second: Karen Hamilton Passed: unanimous

3. Treasurer’s Report: John Zimmerman

    Checking Account activity since Spring 2011 Report

    Date

    Memo

    Payment

    Deposit

    Balance

    6/9/11

    Copper Conferencing

    306.01

     

    2264.33

    8/12/11

    State of Michigan, Dept of Licensing

    20.00

     

    2244.33

    9/14/11

    Lansing CC dues

     

    25.50

    2269.83
    Total GLCA funds are $6269.83

    $2269.83 checking plus $4000 CD maturing December 6. 2011; interest rate is 1.5%.

    Motion to Approve: John Zimmerman Second: Sandra TakataPassed: Unanimous

4. U.S.C.A. Update: Paul Badgero, Gord Maclean

  • Fall meeting – GLCA voted against proposed amendments
  • Members meeting and directors meeting will be at spring meeting
  • Talking of arena championship
  • Olympic Trials Fall 2013 – no site selected yet
  • WCF Ice Prep video is coming out in the spring
  • USCA videos – 6 min free and charging for full 35 min video.  Check website for details

5. New Business

  • A- New Clubs: 
    • Cincinnati
      • received copies of application and bylaws.
      • Executive committee recommend to bring them in the association pending receipt of  bylaws and incorporation
      • Motion to accept incorporation papers and bylaws by year end and money received prior to Jan USCA deadline: Karen Hamilton
      • Second: Gord Maclean
      • Passed:  23 for– 1 against
    • Lansing – Mark McElwee
      • 501(c)3 paperwork filed
      • Been renting facilities – Detroit and Midland
      • Have had up to 20 for event
      • Working with Michigan State University
      • Looking for their own facility
      • Working with tennis club and hope to build a 4 sheet club in conjunction with the tennis club
      • Motion to accept Lansing: Paul Badgero
      • Second: Gord Maclean
      • Passed: unanimous
  • B- Dues:  Paul Badgero
    • Raise from $1.50 to $2.50 per curler?  This is more in line with other regions.
    • Allocate money to grow the sport – e.g. purchase stones, fund training, develop a brand identity
    • Currently have 3 years operations money
    • Motion to increase dues $1.00/curler for 2011/2012:  Paul Badgero
    • Second: Gord Maclean
    • For:10  Against:12
    • Business Plan including costs to implement business plan: Karen Hamilton to chair
  • C- CDs: Paul Badgero
    • $4000 invested in CDs
    • Come due in December, do we want to reinvest all of this?  John will check cash flow requirement and depends on interest rates etc:

6. Old Business

    A- Redistribution of club representatives to the GLCA and bylaw updates: Gord Maclean

    Proposed By-Laws

    13.C. Board Size and Allocation: The Board of Directors shall consist of 25 members, including executives but not including any eligible ‘Super’ Directors or ‘New Club’ Directors as defined below. Each member club will be allocated one seat. Any remaining open seats from the 25 will be assigned to clubs in descending order of the number of members of a club, as defined below, until all seats have been allocated.

    13.C.1 Reallocation of Board of Director Seats: Board of Director seats will be reallocated biennially in the year in which Board Executives are not elected. (Note: currently that would be in even numbered years)

    13.C.2 Number of Members of a Club: For purposes of Director allocation, the number of members of a club will be defined as the average of the number of paid members in good standing at 12:01am on February 1 of the year of reallocation and the same of the preceding year. (Note: in other words, the 2 year average membership, for ON TIME dues payment)

    13.C.3 Super Directors: Member Clubs whose membership in good standing as defined by Section 13.C.2 exceeds 1/6th (one sixth) of the total membership in good standing in the GLCA shall be allocated an additional (third) seat on the Board of Directors. This seat will be in addition to the total of 25 seats and will not deduct from any other Member Club’s allocation of seats. These Directors will have no additional or special powers other than providing additional representation for their club on the Board.

    13.C.4 New Clubs: New Member Clubs which join the GLCA will be allocated one seat on the Board through one complete allocation cycle. This seat will be in addition to the 25 and will not result in an existing club losing a seat during that allocation cycle.

    13.C.5 Non-voting Associate Clubs: Existing Member Clubs whose membership in good standing as defined by Section 13.C.2 is less than 8, will be assigned the status of a “Non-voting Associate Club”. A Non-voting Associate Club will have a voice but no vote for all actions taken by the Board of Directors, and their Board of Director seat will be assigned to another club. Full voting status will be reestablished automatically at the next regular reallocation cycle at which they meet or exceed 8 members in good standing as defined by Section 13.C.2. This clause will take effect one full reallocation cycle after enactment of this clause.

    13.D. Declaration of Board Members: The Secretary of the GLCA, on or before January 15th  April 15th of each year, shall request in writing from each MEMBER CLUB its selection of its elected Director or Directors, whose election is to be confirmed at the ANNUAL MEETING. The Secretary shall present at the ANNUAL MEETING the names of the MEMBER CLUB’S selected Directors for recording on the rolls of the GLCA. It shall be the responsibility of each MEMBER CLUB to keep their allocated Director position or positions filled.

    Also:

    Section 6.F: Fifty percent (50%) of the voting members of the Board of Directors, present or represented by proxies received in writing, by email or by facsimile, shall constitute a quorum for the transaction of business. A Director shall be deemed to be present if that Director is present on a conference video or telephone call where such Director can hear all of the proceedings and be heard by all of the other Directors present at the physical location of the meeting.

    • Motion to accept proposed bylaw: Karen Hamilton Second: Paul Eisenman 22 for 1 against

    B- Rock Rental agreement and implementation procedure updates: Sandra Takata

    • Curl Troy will rent this year
    • Motion to accept as amended: Gord Maclean:
    • Second: Mark Friedman
    • Unanimous

    C- Regional Playdown procedures updates

    • CSC men’s/women’s Jan. 13,14,15 2012
    • Ice King will do ice
    • Detroit mixed Feb 10,11,12 2012
    • Frank Duffy will be official
    • Midland Juniors men’s/women’s Dec 27, 28, 29 2011

    D  Training Scott Piroth

    • CSC – skills class was held on Oct 15th.
    • Level 2 instructor class – Copper Country would like one
    • Level 2 official class – Columbus requested one be held

7. Club Commentary/Calendar

  • Kalamazoo - 1 draw Friday night with waiting list
    • Monday open curling
    • Weekend events as well
  • Spiels : Rocky Top – first weekend in June
  • BG – trying for the fall
  • Detroit – men’s
  • Columbus – 1st weekend December, 2nd weekend in Mark

8. Next Meeting –May 5th 2012 Cleveland?  Kalamazoo? Detroit?

9. Adjourn Meeting

  • Motion to adjourn: John Zimmerman
  • Second: Karen Hamilton